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Style Sheet

NACCL Proceedings Style Sheet for E-Publication
“北美汉语语言学会议”论文集(网络版) 文章体例要求

Proceedings of the NACCL-20 (2008)  Conference.

Beginning with NACCL-20, NACCL Proceedings are published in digital format and disseminated online here at the NACCL website.1 The Proceedings of the 20th North American Conference on Chinese Linguistics, for example, is published as a set of two volumes in PDF format. As a result of going from paper to e-paper, some of the original instructions have been modified below.

In addition, read the recently-proposed recommendations of the Linguistic Society of America for A Unified Style Sheet for Linguistics Journals.3 In general, adhere to LSA's Language Style Sheet for preparing your manuscript for the NACCL Proceedings.
总体来说,会议文集采用美国语言学会会刊 Language 的体例样式。美国语言学会近期提出了一个“语言学刊物统一体例”,请参看

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NACCL Proceedings Style Sheet -- Instructions

  1. Word-Processing Software and Formats 文件格式
  • Prepare your document using Microsoft Word and save your file as a DOC (or DOCX) file. If your file does not contain graphics, the file may optionally be saved as an RTF file (Rich Text File). Submit with your DOC file extra fonts that you have used in your file that are not normally installed on other people's computers (e.g., specific IPA font, etc.).
    提交的文章须为 MS-Word 生成的 .doc 或 .docx 文件,同时提交一份相应的 PDF 文件。
  • Avoid, if at all possible, using fonts that are not Unicode-compliant. (These may be old fonts from a couple of decades ago or fonts that are specific to given program and are not Unicode-based.)
    文章请尽量使用统一码(Unicode)或与统一码兼容的字符(多年前使用的一些老汉字字符在今天的电脑系统中可能已很难正确显示)。英文字体用Times 或Times New Roman,中文字体用宋体
  • To assist you in preparing your manuscript for the NACCL Proceedings, a NACCL template, with DOC file extension, is available for downloading here: <naccl-template.doc>. (How the file looks as a PDF file is shown here: <naccl-template-from-doc-file.pdf>.) A corresponding NACCL template, in DOCX file extension, is available for downloading here: <naccl-template.docx>. (The DOC and DOCX files were prepared using the Windows version of MS Word.)

           .DOC file template /.DOC文件格式模版
           .DOCX file template/.DOCX文件格式模版
           Sample of the generated PDF file/生成的PDF文件样例


    Note: If you use OpenOffice, a NACCL template, with OTT file extension, prepared by an OpenOffice user, is available for downloading here: <naccl-template.ott>. (How the file looks as a PDF file is shown here: <naccl-template-from-ott-file.pdf>.) Save a copy of your file to DOC(X) format for your NACCL Proceedings editor(s).
    如果您用OpenOffice, 生成的OTT DOC文件格式模版在这里:<naccl-template.ott>
  • Prepare a corresponding copy of your file as a PDF file, and be sure to embed ALL fonts into the PDF file for proper display of symbols, etc.
  • The files should be camera-ready, with correct paper size, margins, etc. Hence, except for adding of pagination later when the Proceedings is put together as a set of volumes, the files should be able to be used "as is" in preparing the Proceedings.
  • Hardcopy -- A hardcopy of your paper will be requested by your NACCL proceedings editor(s) if and only if complications arise in preparing your paper for e-publication.
    (Note: The NACCL editor is either the NACCL organizer(s), or one or two individuals whom the NACCL organizer designates to compile the proceedings for their hosted NACCL conference. After the NACCL Proceedings is prepared, complete with cover, pagination, etc., the files are passed along to the NACCL website editor to upload and link the PDF files to NACCL Proceedings Online.)
  1. Page Limit 页数限制 Screenshot of page setup -- 3 images
  • The maximum number of pages, including references, is 18. Please do not exceed this limit. (Exceptions to this page limit are paper submissions from plenary speakers.)
  1. Pagination 页码标示
  • Do not number your pages. Leave your file unpaginated.
  • Note: The Proceedings will generally be published as a set of two volumes, with the papers from the plenary sessions placed at the start of the first volume. Papers from the main sessions will be organized by theme or topic, such as Chinese historical linguistics, phonetics/phonology, syntax/semantics, etc., or based on the different levels of linguistic structure (phonetics/phonology, morphology/lexicon, syntax/semantics, discourse, etc.).
  1. Paper Setup: Paper Size 纸张尺寸
  • Set Paper Size to "Letter" (that is, 8.5" x 11").
    (The image on the right links to a larger, clearer view of the screenshots, which were prepared back in 2008 using MS Word 2003. Click on the image for a larger display in a separate window.)
    论文纸张尺寸须设为美国信纸式(Letter, 8.5x11英寸)。请参看屏幕截图图示。
  1. Paper Setup: Margins 纸张边白
  • Margins must be 1.25 inches on both the left and right sides, and 1.5 inches for the top and bottom margins. (The result is a block of text that is 6 inches x 8 inches.)
  1. Paper Setup: Layout 版面安排
  • Under "Headers and Footers", select "Different first page". (This will enable you to put a running header on all except the first page of your camera-ready manuscript.)
  • Under the subheading, "From Edges", set the Header and the Footer to .8 inches.
  1. First Page 首页版面
  • The first page should begin in the following manner:
    1. Title: at the top of the first page; centered; single-spaced; 14-point size; in bold.
    2. Subtitle (if needed) : centered; using single space; 14-point size; in bold. On one single-spaced line.
    3. Author's name: centered; single-spaced; 14-point size.
    4. Affiliation (institution name): centered; single-spaced; 12-point size; in italics; on three single-spaced blank lines.
    5. Abstract: single-space; 11-point size; indent 0.5 inches at both sides; use three single-spaced blank lines. (Note: Limit the abstract to one short paragraph of at most 100-150 words (based on English word count).)
    6. Main text — caution: the first page should not contain a header which is already contained in the next section.
  1. Header 页眉

    Screenshot of the display of the font dialogue information.

  • On each page of your article, except for the first page, you should type a header with the your surname and the first two or three words of your article's title. For example:

Sample pag


  • The header should be centered,12-point size, in small capital letters.
    TIP: For formatting small capital letters, go to FONT in the menubar, and under "Effects", select "Small caps", as shown in the image on the right. (Click on the image on the right for a larger display in a new tab.)
  • The header should be located at 0.8 inches from the top edge of the paper.
    TIP: For placement of the header, see "Page Setup: Layout" under item #6 above.
  1. Section Headings 分节标题
  • Section headings must appear with one single-spaced blank line above.
    • Section numbers are not preceded by spaces or tabs.
    • A period and a space follow the section number.
    • Section numbers and headings are printed in 12-point size, in bold.
    • Texts begin at the next line.
  1. Other Specifications 其他规定
  • Font Types 字体: Use serif face fonts, such as Times or Times New Roman, for papers written in English, and Songti for papers written in Chinese.
    文中英文字体用 Times 或 Times New Roman,中文字体用宋体。
  • Font Size 字号:
    • Main text : 12 point size
    • Footnotes : 11 point size
    • References : 12 point size
  • Use single-spacing.
  • Justify at both sides. (Use hyphenation as needed to minimize large gaps in a line.)
  • Examples should be separated from the main text with one single-spaced blank line each.
  • Annotations should be in the form of footnotes, instead of endnotes.
  • References should follow the LSA guidelines of style.
  • NEW:   As noted above, be sure to consult LSA's new Language Style Sheet, particularly with respect to preparing references, citations in the body of the paper, and so forth. For example, spell out authors' names in full rather than abbreviate given names (first names). When in doubt concerning formatting of references, please consult the articles that are published in the latest issues of Language.

11. Submission of PDF and corresponding DOC(X) files  提交 DOC(X) 和 PDF 文件

  • NACCL authors' responsibilities:  Submit your camera-ready proceedings paper in PDF and DOC(X) format to the NACCL conference organizer(s), following instructions (deadlines, where to submit the files), etc.) that the organizer(s) will be providing to the authors.
  • NACCL Proceedings editor's responsibilities:  The NACCL organizer (or co-organizers, if there are more than one) determine who will be editing the set of NACCL Proceedings.  The responsibilities of the editor (or editors) are as follows:  1) After receiving all the submissions from authors, check for compliance on formatting, page length, etc. If needed, request authors to resubmit based on specifications in the stylesheet.  2) Compilie the proceedings volume(s), including preparing volume cover(s), inside back cover, table of contents, etc., adding pagination, etc. (Samples of previous years' NACCL Proceedings can be obtained from the NACCL Proceedings Online section at this website.)  3) Provide the NACCL website editor (M. Chan) with a full set of PDF files -- files for individual papers as well as one file for each entire volume.
  • NACCL website editor's responsibilities:  1) After receiving the PDF files from the NACCL Proceedings editor(s), the NACCL website editor does a quick check for compliance with formatting, page length, etc.. When everything is in order, she uploads and links the PDF files to the webpage for the specific year's NACCL Proceedings in the NACCL Proceedings Online section of the NACCL website (e.g., NACCL-20 Proceedings (2008), NACCL-21 Proceedings (2009), etc.).  

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1 The original NACCL Style Sheet for hardcopy, bound volumes of NACCL Proceedings, which were published by USC's Graduate Students in Linguistics (GSIL⋅GS-Ling), is archived here as a PDF file.

2Our special thanks to Professor Chengzhi Chu (储诚志, University of California, Davis) for preparing the Chinese version of the stylesheet in August 2012.

3A Unified Style Sheet for Linguistics Journals is also available online at Linguist List as a PDF file.